Built on Microsoft Foundry and Azure
The tour guide’s office, in your pocket.
From the client’s request to getting the invoice paid, in a single app on your phone. You look after your visitors, Guidely takes care of the rest.
A Traveltech by BC Soft product, built on Microsoft cloud and AI services.
The problem
The office work follows you everywhere.
Requests scattered across WhatsApp, emails and phone calls, expenses on receipts and scraps of paper, invoices rebuilt from memory at the end of the month.
- Replying quickly without double-booking
- Dates kept on hold and then forgotten
- Tickets and admissions to book that slip through
- Expenses paid upfront and never invoiced
- Invoices to rebuild at the end of the month
- No view of what has been paid and what is still due
The solution
Two pillars, one place to keep everything.
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Calendar and requests
Always know whether you are available, and reply in a moment.
- Every request goes through you before it enters your calendar
- The app checks overlaps, travel time, holidays and personal commitments
- It takes your phone calendars into account, without copying or changing them
- A date can stay on hold with a deadline
- With one tap you accept, decline or propose another time: the message is ready
- For every service, the things to prepare with a reminder before the deadline
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From the service to the invoice
No expense lost, no evening spent rebuilding the month.
- Agreed price, expenses and advance payments recorded on the service, with a photo of the receipt
- For every expense you choose how to recover it: on the invoice, as a refund or at your own cost
- Pro forma by client and period, with totals calculated
- Invoices and payments under control: open, overdue, paid
- Payment reminder with a ready-made message
- Paid, still due and the flat-rate scheme threshold at a glance
Smart entry
Dictate, paste or share: Guidely fills it in for you.
Dictate a free sentence, paste a message or share it from WhatsApp or email. Guidely picks out the date, time, client, number of people, language, meeting point and price.
Uncertain or missing fields are highlighted: you check and confirm. The original message always stays attached to the request.
An example
“Tomorrow at 9, Rossi group, 25 people, Colosseum and Forums, for Alfa agency, meeting point Hotel Quirinale.”
It becomes a completed request, with overlaps and travel times already checked.
- It recognizes the clients you have already saved
- It works in Italian and in English
- You always decide
How it works
How Guidely works
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Step 1
A request arrives
Dictate it, paste it or share it. Guidely fills it in and tells you whether you are available.
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Step 2
You accept and the service is in your calendar
With the things to prepare and the reminders. During and after, add expenses and advance payments.
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Step 3
You invoice and get paid
Pro forma ready, invoice recorded, payment marked, reminder sent if needed.
Why it is different
Made for people who work for themselves, on the move.
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Made for one person
A help for your working day, designed for the individual guide.
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You keep your usual channels
Clients and agencies write to you where they already do. Guidely prepares the messages, you send them.
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It also works without a signal
Underground, in museums, abroad: the app works offline.
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You always decide
The app suggests, checks and alerts; no request enters your calendar without your yes.
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Made for one-handed use
Large buttons, one question per screen, everyday language.
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Designed for foreign clients
Ready-made messages in English, Spanish, French and German too.
Microsoft technology
Built on Microsoft cloud and AI services
Guidely relies on Microsoft services to read requests and run the app’s services.
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Microsoft Foundry
The artificial intelligence models that read the dictated, pasted or shared request and extract its fields.
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Azure Container Apps
The cloud environment where Guidely’s services run.
Your working data lives on your phone; the automatic reading of messages uses a cloud service.
For agencies, associations and organizations
Working with a guide who uses Guidely
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Agencies, tour operators and DMCs
You keep writing to the guide as you do today, on WhatsApp, email or phone: there is nothing to install.
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Hotels, schools and other clients
You book a guide as always: everything keeps going through the channels you already use.
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Guide associations and tourism organizations
A tool to introduce to your members or across your area. Let’s talk.
FAQ
Frequently asked questions
Do I have to change the way clients contact me?
No. Clients and agencies keep writing to you on WhatsApp, email or phone. Guidely prepares the messages, you send them.
Does it work without internet?
Yes. A connection is only needed for the automatic reading of messages.
Does it issue electronic invoices?
Today the invoice is recorded by hand. Electronic invoicing is coming and will go through the invoicing service you already use.
Does it also work for the ordinary tax scheme?
Yes, flat-rate and ordinary. Tax rules should always be checked with your accountant.
Which languages is it available in?
Italian and English. Messages for clients are also ready in Spanish, French and German.
Which phones does it work on?
iPhone and Android.
How much does it cost?
Free to start, then a Pro subscription.
Where is my data stored?
On your phone. Personal calendar events are only read and never saved. The automatic reading of messages uses a Microsoft cloud service.
I am an agency: do I need to install anything?
No, you keep writing to the guide as you do today.
How can I see a demo?
Write to [email protected]: we will show you Guidely with a sample request, from dictation to payment.
Demo
Would you like to see Guidely live?
We will show you how it works with a sample request: from dictation to payment.
Request a demoOr write to [email protected]